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Sri Lanka Journal of Sexual Health and HIV Medicine (Sri Lanka JoSHHM) is a peer-reviewed biomedical journal published annually following the scientific sessions of the Sri Lanka College of Venereologists.
Section 1: Journal Components
(1.1). Leading articles: Leading articles are expert opinions on current topics, usually solicited by the editors. Presidential address of the Sri Lanka College of Venereologists at its annual scientific sessions is usually included in this section of the journal. They do not usually exceed 1500 words and 20 references.
(1.2). Papers: This includes original research work and reviews concerning the preventive and curative medicine in the field. They should not exceed 2000 words, 5 tables or illustrations, and 20 references.
(1.3). Brief Reports: This category includes case reports, reports of drug adverse effects, preliminary reports of continuing studies or trials, new patient management methods, and reports of new techniques and devices. They should not exceed 750 words, 3 tables or illustrations, and 10 references.
(1.4). Points of Views: The Sri Lanka JoSHHM also accept essays expressing point of views, presenting hypotheses and controversial issues, clarifying recent advances in the field and historical issues and essays pertaining to laws, policies, ethics, rights and best practices in the field. They should not exceed 2000 words, 5 tables and illustrations, and 20 references.
(1.5). Miscellaneous: The JoSHHM will also consider publication of letters (less than 400 words of text, 3 authors, and 5 references), obituaries (less than 400 words), and contributions to the picture-story series (not more than 250 words of text, 3 authors, 3 references and 2 clear black & white or colour photographs).
Section 2: Authorship
The International Committee of Medical Journal Editors (ICMJE) has recommended the following criteria for authorship; these criteria are still appropriate for journals that distinguish authors from other contributors.
Authorship credit should be based on,
Authors should meet conditions 1, 2, and 3.
All other contributors who do not meet criteria for authorship should be listed in an acknowledgements section.
Section 3: Submitting Manuscripts
All submissions should be made with, following
3.1. Covering letter: to the editor-in-chief explaining the originality of the work, and the letter should acknowledge any potential conflict of interest. Should also be included details about the corresponding author (Email is mandatory).
3.2. Letter of agreement: is a letter signed by the principal author, corresponding author and coauthors agreeing for the publication (author with ORCID, google profiles, LinkedIn, e-portfolios, professional WebPages can confirm online). This may be optional in some situations.
3.3. Manuscript: Manuscript is the complete document which includes the following two sections.
3.3.1: Title and abstract page (which include)
Title: Title with the study design
Author line: Names as author wishes to appear them in the author line.
Abstract: include Introduction, Method, Results, and Conclusions. Word counts for paper-250, Case reports – 150 words.
Key words: 5-6 MeSH words
Author details: Name, professional qualification, affiliation, corresponding authors’ email
Acknowledgement: Acknowledge other contributors.
Conflict of interest: Declare conflict of interests
Financial support: Mention about financing, grant no, agency etc.,
Originality of the work: Few account on the originality of the work.
3.3.2. Full article Introduction: Introduction to the subject, study justification, and objective/s
Methods: study design, population, sampling technique, sample size, data collections method, tools etc.,
Results: Results should be clearly arranged according to the title and objectives of the study
Discussion: Discuss your findings in relation to local, regional and global context.
Conclusions: Round off your overall findings of the research in relation to objectives of the study and provide the new knowledge
References: Number the references in the order in which they are first cited in the text (Vancouver style of referencing). Use Arabic numerals within parentheses. Note that the Sri Lanka JoSHHM requires the complete name of journal (and not its abbreviation), year, volume. Authors have the responsibility to get permission from the relevant authors to quote citations. Always use primary references
Section 4: Formatting guidelines
4.1. General: All parts of manuscript, including tables and figure legends, must be typed using fonts of Calibri. Font size for the text should be 11 points with single line spacing. All illustrations, figures and tables are placed within the text at the appropriate points. Manuscripts should be typed in lowercase with proper rule of capitalization, on white paper A4 (212 × 297 mm).
4.2. Guideline for the use of units: Use SI units throughout, except for blood pressure and haemoglobin content. Other units may be given in parentheses.
4.3. Guideline for the use of drugs and instruments: Generic names must be used for all drugs. Include the proprietary name only if it is needed for a specific purpose. Instruments may be referred to by proprietary name, giving the name and location of the manufacturer in the text in parentheses.
4.4. Guideline for tables and figures Tables: All tables must be typed single-spaced with left horizontal alignment of text/numbers in each cell. Tables should be numbered with Arabic numerals, in the order in which they are cited in the text. A table title should describe concisely the content of the table. Explain all non-standard abbreviations in footnotes, and use the following symbols, in sequence *, †, ‡, §, ¶, **, ††
Figures: Figures should be professionally drawn or prepared. Lettering should be uniform in style. Number the figures in the order in which they are cited in the text. Close up photos and photos with magnification should have scale markers on degree of magnification. Submit images in TIFF or JPEG format (minimum resolution 300dpi). The authors will have to incur the cost for colour printing.
Section 5: Editorial correspondence
The manuscript should be emailed to the firstname.lastname@example.org or hand deliver to the Editor, the Sri Lanka Journal of Sexual Health and HIV Medicine, No 29, De Saram Place, Colombo 10, Sri Lanka.
All subsequent email correspondence are done as a reply to the email originally sent by you to the editorial board.
Kindly note that abstracts not conforming to the above specifications will be rejected.
Manuscripts should be submitted with a fee of 1000 LKR as administrative cost as a cheque in favour of Sri Lanka College of Venereologists or send the manuscript with the bank deposit slip to the account name “Sri Lanka College of Venereologists”, account No 1781307, Regent Street, Bank of Ceylon, Colombo 10).
The editorial board consists of Editor-in-chief, acquisition editor, assistant editors, board members and the secretary. The editorial board is elected from the members of the Sri Lanka College of Venereologists at its annual general meeting. In addition to the editorial board, there is a panel of reviewers.
Peer review process of the Sri Lanka Journal of Sexual Health and HIV Medicine
The Editor-in-chief scrutinizes all the articles submitted by authors for their consistency with the author guidelines, timeliness and originality of the work. The Editor-in-chief, then tables the articles to the editorial board for selection based on importance of the research problem, clarity of writing, methodology, validity of data, scientific strength, and appropriateness for readers of the Journal.
Secretary of the editorial board informs the respective authors of the board decisions regarding submitted articles.
The Editor-in-chief sends selected articles for the peer review process and regularly obtains advice on individual manuscripts from reviewers (experts on the manuscript subject area). Usually each article is reviewed by at least two reviewers. Each reviewer is given a maximum of 14 days per review. In addition, opinions are sought from statistical reviewers before publication.
Editors reserve the right to modify style, shorten articles, make editorial corrections where necessary, and to determine priority and time of publication. All accepted articles for publication will be acknowledged to the corresponding author.
The type of peer review process of the Sri Lanka JoSHHM
There are essentially three stages at which an article can be reviewed:
Pre-submission review: Sri Lanka JoSHHM recommends authors to seek pre-submission reviews from individuals or peer review service providers to improve their articles before they submit to Journal.
Type of review by the Sri Lanka JoSHHM: Sri Lanka JoSHHM follows the Open Review method for submitted manuscripts where reviewer and author are known to each other.
Post-publication review: finally, once an article is published (online), anyone in the world can review the article – commenting on how good or bad it is.
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
Copyright © Sri Lanka College of Venereologists
Articles in the Sri Lanka Journal of Sexual Health and HIV Medicine are Open Access articles published under the Creative Commons CC BY License (https://creativecommons.org/licenses/by/4.0/). This license permits use, distribution and reproduction in any medium, provided the original work is properly cited.